Privacy Policy | Jeepney Administrative Scrivener Office

Privacy Policy (Personal Information Protection Policy) Jeepney Administrative Scrivener Office (hereinafter referred to as "the Office") establishes the following Privacy Policy (hereinafter referred to as "this Policy") regarding users' personal information (meaning "personal information" as defined in Article 2, Paragraph 1 of the Personal Information Protection Act, and the same shall apply hereinafter). This Policy explains what personal information the Office acquires and how it uses and shares it, and how users can manage their personal information. 1. Business Information ・Business name: Jeepney Administrative Scrivener Office ・Address: 5-26-34 Oyumino-minami, Midori-ku, Chiba-shi, Chiba 226-0033 ・Representative: Takuro Hidaka 2. Personal Information Acquired When sending inquiries through contact forms and comments, we acquire company name, name, telephone number, and email address. 3. Purpose of Use of Personal Information We use personal information acquired from users within the scope of the following purposes of use. ・To inform users of new features, updates, campaign information, etc. of services they are using via email ・To make necessary contact regarding maintenance of services users are using ・To respond to comments and inquiries from users ・To identify users who violate the Terms of Service and other users who use services for fraudulent or improper purposes, and to refuse their use ・To bill users who use paid plans for usage fees ・To analyze acquired browsing and purchase history information to inform users of new products and services suitable for them in visa application service business. Also, these acquired information may be scored and provided to third parties. The purpose of use of personal information shall be changed only when reasonableness is recognized in the relationship between before and after the change. When changes are made to the purpose of use of personal information, users will be notified or announced of the changed purpose by methods prescribed by the Office. 4. Measures for Safe Management of Personal Information The Office strives to keep personal information accurate and up-to-date, and conducts educational training for all employees and officers to protect against unauthorized access, falsification, leakage, loss, and damage. We also establish personal information protection regulations and conduct regular inspections of on-site management. 5. Joint Use of Personal Information We conduct joint use of personal information as follows. ・Person responsible for management of personal information Jeepney Administrative Scrivener Office Takuro Hidaka ・Purpose of use by joint users Same as the above "Purpose of Use." ・Items for joint use Company name, name, address, telephone number, email address ・Scope of joint users Companies constituting our corporate group 6. Provision of Personal Information to Third Parties We will not provide personal information to third parties without user consent, except in the following cases. ・When based on laws and regulations ・When necessary for protecting human life, body, or property, and it is difficult to obtain the consent of the person ・When particularly necessary for improving public health or promoting the sound development of children, and it is difficult to obtain the consent of the person ・When it is necessary to cooperate with national institutions, local public bodies, or their commissioned parties in carrying out affairs stipulated by laws and regulations, and obtaining the consent of the person may hinder the performance of such affairs ・When the following items are notified or announced to the person in advance, and the company has reported to the Personal Information Protection Commission 　①That provision to third parties is a purpose of use 　②Items of personal information provided to third parties 　③Method of provision to third parties 　④That provision of such personal information to third parties will be stopped upon request of the person 　⑤Method of accepting requests from the person 7. Handling of Anonymously Processed Information When creating anonymously processed information (personal information processed so that specific individuals cannot be identified and cannot be restored), the Office will take the following measures. ・Apply appropriate processing according to standards prescribed by law ・Take safety management measures according to standards prescribed by law ・Announce items of information about individuals contained in anonymously processed information ・Cross-reference with other information to identify the person of the personal information that was the source of creation 8. Disclosure and Correction of Personal Information When requested by the person to disclose personal information, the Office will disclose it to the person without delay. Those who wish notification of the purpose of use of personal information, correction, addition, deletion, suspension of use, or suspension of provision to third parties should make requests according to the following procedures. Please mail the following documents to our inquiry contact: ・Personal Information Disclosure Request Form: 1 copy ・Copy of identity verification document (driver's license, individual number card, residence card, special permanent resident certificate, passport, or other photo ID): 1 item ・Fee (administrative fee of 500 yen per request) Mailing address 5-26-34 Oyumino-minami, Midori-ku, Chiba-shi, Chiba 226-0033 Attention: Takuro Hidaka, Jeepney Administrative Scrivener Office 9. Contact for Consultation and Complaints Regarding Personal Information Handling For questions, unclear points, complaints, and other inquiries regarding the Office's handling of personal information, please contact us through the inquiry form. 10. About Cookies Cookies are data sent from web servers to web browsers. Web servers can identify users' computers by referencing cookies, enabling efficient use of our website. Files sent as cookies by our website do not contain information that identifies individuals. It is possible to disable cookies through your web browser settings. 12. Enactment and Amendment Dates of Privacy Policy Enacted: August 1, 2025